How are papers evaluated at the conference and according to what criteria?
The evaluation of papers takes place in two phases – abstract evaluation and presentation evaluation.
In the first phase, all submitted abstracts are read and reviewed by members of the conference organizing team. The evaluation focuses on the formal layout and language level, clarity of the text and logical continuity of the individual parts of the abstract.
The second stage concerns the oral presentation of the participants during the Student Scientific Conference. Here, the papers are evaluated by the chairs of each section. The graphic design of the presentation, its clarity and readability, the quality of the presentation and the ability to respond to questions in the discussion are assessed.
The final evaluation and selection of the winning paper takes place after the last presentation. The winners are decided by a committee composed of members of the organizing team, the Vice-Dean for Doctoral Studies, Habilitation and Appointment Procedures and the Vice-Dean for Science, Research and Grants. The selection is based on the scores of both phases.
What are the rules for the Audience Award?
The Audience Award is given to the presentation that receives the highest number of „likes“. Voting is done via a QR code, which is available on the conference website, in the abstract book or printed on flyers in the auditoriums.
Voting is only possible in the premises of the Faculty of Medicine in Pilsen and it is necessary to log in to CAS. Voting is closed 15 minutes after the last presentation of the conference.
The organizers cannot influence the promotion of the QR code among students in order to gain more votes.
Why do full-time students in a doctoral programme have to present at a student conference?
Full-time PhD students are obliged to actively present the results of their scientific work at the Student Scientific Conference at least three times (twice in newly accredited programs). This obligation is related to the full-time form of study, in which students receive scholarship for maximum duration of four years. Active participation in the conference is a way of checking the students’ progress in their research and their ability to present the results to the professional public.
Can a paper have multiple co-authors?
Yes, it can.
However, full-time PhD students must be the first author and an active presenter in order to fulfill their study requirements.
As part of the master’s study, students may enroll in the elective course Student´s Scientific Activity. It is not necessary to be the first author to complete this course – students may also present as co-author of a paper.
What about the categorization of my abstract?
When submitting an abstract, each author chooses the thematic category in which the paper should be classified (e.g. Theoretical Disciplines, Preclinical Research, Clinical Research, Varia, Surgery). However, the organizing committee reserves the right to modify the classification of the paper if it is appropriate from a professional or organizational point of view.
How long should a presentation at the conference be?
The length of the presentation should not exceed 10 minutes. It should be followed by up to 5 minutes of discussion.
All up-to-date information regarding presentation preparation is available on the conference website.
Where can I find the PowerPoint presentation template and is it mandatory to use it?
The official template is available for download on the conference website (link). Its use is recommended but not mandatory.
How long should a presentation at the conference be?
The length of the presentation should not exceed 10 minutes. It should be followed by up to 5 minutes of discussion.
All up-to-date information regarding presentation preparation is available on the conference website.
How will I know when and where I will be presenting?
The conference program is sent in advance via email to students registered for the conference. The program is also posted on the conference website in advance.
Why are the presentations held in multiple lecture halls at the same time?
The number of submitted abstracts is usually between 60 and 80. For organizational and time reasons, it is therefore not possible to have all presentations in one auditorium, and the program is therefore divided into parallel sessions.
Where can I find out about the conference?
Information about the Student Scientific Conference is shared through the social media of the Faculty of Medicine in Pilsen (Instagram, Facebook), on the faculty’s website, in the Facultas Nostra magazine and on LCD screens in the main building of the faculty. An information email is also sent to all academic staff and students of the faculty.